In most offices today, there is a one to one ratio between employees and computers. It is only logical that employee attendance be monitored through employee log in and log out from his personal computer. This lends a new meaning to the phrase working on time.

This type of time monitoring is facilitated by time clock software installed in each personal computer. There are two kinds of time clock software: the single time clock and the network time clock.

Single and Network Time Software

The single time clock runs on a single personal computer. To record their time in and time out, each employee accesses the computer with personal passwords. The system calculates and keeps a record for each employee. The system generates reports and prepares data for the computation of working hours and corresponding compensation. The data is easily formatted in documents and spreadsheets. A single system can handle up to five hundred employees.

The second kind is the network time clock software. Employees can access the time in and time recorder through the local network. The same features of the single time clock apply to the network time clock system. The only difference is that for a larger company, a network time clock system may work better and with more efficiency in keeping employee time records.

Advantages of Using Time Clock Software

By using this kind of payroll monitoring system, the company eliminates punch cards and swiping machines. Payroll personnel need not manually compute employee tardiness and absences, or overtime and under-time work. The time clock software enables automatic and electronic analyses and collation of data. This may significantly decrease overhead administrative costs. Constant reminders can also easily be sent to errant employees. It is also difficult to tamper with time records made through the time clock softwaremaking the reports generated by the system credible.